Editorial Policy and Ethics

A. Publication Ethics	B. Duties of Editors
C. Duties of Reviewers	D. Duties of Authors
E. Research Misconduct	F. Withdrawal of Manuscripts
G. Retraction Policy	H. Removal
I. Article Replacement	J. Plagiarism
K. Utilization of AI	L. Open Access Policy
M. Copyright and License

A. Publication Ethics

All submitted papers are subject to a strict peer-review process by at least two reviewers that are experts in the area of the particular paper. The review process is a blind peer review. The factors that are taken into account in review are relevance, soundness, significance, originality, readability, and language. The possible decisions include acceptance, acceptance with revisions, or rejection. If authors are encouraged to revise and resubmit a submission, there is no guarantee that the revised submission will be accepted. Rejected articles will not be re-reviewed. The paper acceptance is constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, and plagiarism. No research can be included in more than one publication.

A statement of professional ethical codes is a statement of the ethical codes of all parties involved in the process of publication of this scientific journal (Editors, Peer-reviewers, and Authors). In general, the publication ethics of the Indonesian Journal of English Teaching (IJET) refers to the Committee on Publication Ethics (COPE) about Best Practice Guidelines for Journal Editor and Peraturan Kepala LIPI Nomor 5 Tahun 2014 about the Ethical Codes of Scientific Publication. Essentially, the code of ethics itself upholds three values of ethics in publications, namely:

Neutrality (free from conflicts of interest in public management),
Justice (giving the right of authorship to the beneficiary as the author), and
Honesty (free from duplication, fabrication, falsification, and plagiarism (DF2P) in the publication.

B. Duties of Editors

B.1 Publication Decisions

The editor is responsible for deciding which of the articles submitted to the journal should be published. The editor may be guided by the policies of the journal’s editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, and plagiarism. The editor may confer with other editors or reviewers in making this decision.

B.2 Complaints and Appeals

IJET will have a clear procedure for handling complaints against the journal, Editorial Staff, Editorial Board, or Publisher. The complaints will be clarified to a respected person with respect to the case of complaint. The scope of complaints includes anything related to the journal business process, i.e. editorial process, citation manipulation, unfair editor/reviewer, peer-review manipulation, etc. The complaint cases will be processed according to the COPE guideline.

B.3 Fair Play

An editor at any time shall evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.

B.4 Confidentiality

The editor and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

B.5 Disclosure and Conflicts of Interest

Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author.

C. Duties of Reviewers

C.1 Contribution to Editorial Decisions

Peer review assists the editor in making editorial decisions and through the editorial communications with the author, peer reviewer may also assist the author in improving the paper.

C.2 Promptness

Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.

C.3 Confidentiality

Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.

C.4 Standards of Objectivity

Reviews should be conducted objectively. Personal criticism of the author is considered inappropriate. Referees should express their views clearly with supporting arguments.

C.5 Acknowledgment of Sources

Reviewers should identify relevant published work that has not been cited by the authors. Any statement of observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor’s attention to any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal but relevant knowledge.

C.6 Disclosure and Conflict of Interest

Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.

D. Duties of Authors

D.1 Reporting Standards

The author’s reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the manuscript. The manuscript should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.

D.2 Originality and Plagiarism

The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.

D.3 Multiple, Redundant, or Concurrent Publication

An author should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and is unacceptable.

D.4 Acknowledgment of Sources

Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.

D.5 Authorship of the Paper

Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the manuscript and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

D.6 Disclosure and Conflicts of Interest

All authors should disclose in their manuscript any financial or other substantive conflicts of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

D.7 Fundamental Errors in Published Works

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.

D.8 Ethical Oversight

If the research work involves chemicals, humans, animals, procedures, or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript in order to obey the ethical conduct of research using animals and human subjects. If required, authors must provide legal ethical clearance from the association or legal organization. If the research involves confidential data and of business/marketing practices, authors should clearly justify this matter whether the data or information will be hidden securely or not.

E. Allegations of Research Misconduct

Research misconduct means fabrication, falsification, citation manipulation, or plagiarism in producing, performing, or reviewing research and writing the article by authors, or in reporting research results. When authors are found to have been involved with research misconduct or other serious irregularities involving articles that have been published in scientific journals, Editors have a responsibility to ensure the accuracy and integrity of the scientific record.

IJET carries a Comments and Criticism section, which provides a forum for expressing different viewpoints, comments, clarification, correction of misunderstanding, and reporting research misconduct regarding topics in published papers. Readers of the journal are earnestly invited to contribute their ideas to this forum.

In cases of suspected misconduct, the Editors and Editorial Board will use the best practices of COPE to assist them to resolve the complaint and address the misconduct fairly. This will include an investigation of the allegation by the Editors. A submitted manuscript that is found to contain such misconduct will be rejected. In cases where a published paper is found to contain such misconduct, a retraction can be published and will be linked to the original article.

F. Withdrawal of Manuscripts

F.1 General Policy of Article Withdrawal

It is a general principle of scholarly communication that the editor of a journal is solely and independently responsible for deciding which articles submitted to the journal shall be published. In making this decision, the editor is guided by policies of the journal's editorial board and constrained by such legal requirements in force regarding libel, copyright infringement, and plagiarism. An outcome of this principle is the importance of the scholarly archive as a permanent, historic record of the transactions of scholarship.

Articles that have been published shall remain extant, exact, and unaltered as far as is possible. However, very occasionally circumstances may arise where an article is published that must later be retracted or even removed. Such actions must not be undertaken lightly and can only occur under exceptional circumstances.

In addition, Author(s) (and/or their institution) will be punished from any kind of article withdrawal in the form of article submission ban (temporary up to permanent ban). This policy has been designed to address these concerns and to take into account current best practices in the scholarly and library communities. As standards evolve and change, we will revisit this issue and welcome the input of scholarly and library communities.

All of the Article Withdrawal Policies in IJET (including Withdrawal of Manuscripts, Article in Press, Article Retraction, Article Removal, and Article Replacement Policies) is adopted from Elsevier Article Withdrawal Policy.

F.2 Article Withdrawal by Author(s)

Author(s) are not allowed to withdraw an article that has been sent to IJET because the withdrawal of the article wastes the resources, time, and effort that the Editor and Peer-reviewers do in processing the article.

If the author is still requesting the withdrawal of the article, the author will be punished in the form of a ban on the submission of a manuscript for (maximum) 8 numbers (4 volume or 4 years) for the manuscript withdrawal in the review process.

However, it is highly unethical to withdraw the manuscript that has been sent from a journal because another journal has accepted it.

The withdrawal of the article after the manuscript has been accepted for publication is extremely unethical. The author will be given a punishment in the form of being banned on the submission of a manuscript for (maximum) 20 numbers (10 Volume or 10 years).

Withdrawal of the manuscript in this policy includes the submission of the article revisions that exceed the time limit specified by the Editor and does not immediately notify the Editor and/or revise the manuscript. If the author did not revise the manuscript until the deadline without any confirmation, the Author can be banned for (maximum) 12 numbers (6 volume or 6 years).

Authors who make more than one manuscripts withdrawal can be banned permanently. This banning may also be applied to the author’s institution.

The IJET Editorial Board can publicly announce through the IJET page and/or provide information to other journal editors or other publishers when IJET Editorial Board is performing the banning processes in these cases.

G. Article Retraction

IJET maintains a strict stance against any infringement of professional ethical codes, including but not limited to multiple submission, false claims of authorship, plagiarism, and the fraudulent use of data. While IJET may occasionally issue a retraction to rectify errors in submitted or published work, the retraction of an article by its authors or the editor, often guided by the scholarly community, is a long-standing yet infrequent practice in academia. To ensure a consistent and ethical approach, IJET adheres to established best practices for article retraction, drawing upon standards developed by various libraries and scholarly bodies. The Editor will thoroughly investigate any suspected violations of professional ethical codes. Upon identification of a potential infringement, the IJET Editorial Board will inform the author(s) of the alleged violation, providing supporting evidence and outlining the available courses of action. Should the Editor be unable to contact the author(s) within a specified timeframe, the issue will be discussed with other Editors and the Editorial Advisory Board.

The standards governing article retraction in IJET are as follows: An official statement (letter) of article retraction, titled “Retracted: [Article Title]”, will be issued in English by an IJET Editorial Member. This retraction letter, accompanied by any relevant evidence, comments, criticism, or requests from the scientific community, will be placed on the preceding page of the original article. This page will retain the original first page number but will be appended with the code “ed-1” for the first page of the letter, “ed-2” for the second, and so on (e.g., 56-ed-1, 56-ed-2, etc.). The original article will be clearly marked with a “Retracted” watermark or stamp and will follow the retraction letter in the document. Consequently, a new PDF file incorporating the retraction letter and the marked original article will replace the original PDF file. Furthermore, on the IJET website, the article's abstract will be replaced with a statement indicating the retraction due to a violation of the ethical code and/or IJET policy, and the article's keywords will be removed. Finally, the retraction letter will also be published in the Comments and Criticism section of a subsequent IJET edition, either coinciding with or following the formal retraction of the article.

H. Article Removal

In an extremely limited number of cases, it may be necessary to remove an article from the online database.

This will only occur where the article is clearly defamatory or infringes others’ legal rights, or where the article is, or the Editor has good reason to expect it will be, the subject of a court order, or where the article if acted upon, might pose a serious health risk.

In these circumstances, while the metadata (Title and Authors) will be retained, the text will be replaced with a screen indicating the article has been removed for legal reasons.

I. Article Replacement

In cases where the article, if acted upon, might pose a serious health risk, the authors of the original article may wish to retract the flawed original and replace it with a corrected version.

In these circumstances, the procedures for retraction will be followed with the difference that the database retraction notice will publish a link to the corrected re-published article and a history of the document.

J. Plagiarism

IJET upholds academic integrity and strictly prohibits plagiarism. Recognizing that plagiarism is unacceptable for all authors, IJET has established the following policy outlining specific actions (penalties) to be taken when plagiarism is detected in submitted articles through IJET's anti-plagiarism software (Turnitin.com). Plagiarism is defined as the act of copying another person's text or ideas and presenting the copied material as one's own work. To avoid accusations of plagiarism, authors must clearly delineate any copied text from their original content and properly cite the source of that material. IJET considers plagiarism a form of fraud, which can carry severe consequences, including loss of professional standing, damage to reputation, and academic penalties.

This definition of plagiarism applies to the copying of both text and ideas, irrespective of the following: the original source of the copied material; whether the original author(s) also copied the text or idea from another source; whether the authorship of the original text or idea is known; the nature of the author's work into which the material is copied (e.g., journal article, webpage, book chapter, academic paper); whether permission was granted to copy the material; and even if the author is copying their own previously published work (self-plagiarism). When plagiarism is identified by the Plagiarism Checker software, the Editorial Board responsible for reviewing the paper will convene to determine appropriate measures based on the extent of plagiarism detected, adhering to the guidelines outlined below:
J.1 Minor Plagiarism :

A small sentence or short paragraph of another manuscript is plagiarized without any significant data or idea taken from the other papers or publications.
Punishment: A warning is given to the authors and a request to change the manuscript and properly cite the original sources.

J.2 Intermediate Plagiarism

A significant data, paragraph, or sentence of an article is plagiarized without proper citation to the original source.
Punishment: The submitted article is automatically rejected.

J.3 Severe Plagiarism

A large portion of an article is plagiarized that involves many aspects such as reproducing original results (data, formulation, equation, law, statement, etc.), ideas, and methods presented in other publications.
Punishment: The paper is automatically rejected and the authors are forbidden to submit further articles to the journal.

We accept all terms and conditions of COPE about plagiarism and in case, any attempt of plagiarism is brought to our attention accompanied by convincing evidence, we act based on flowcharts and workflows determined in COPE.

All submissions will be checked with TURNITIN.

K. The Utilization of ArtificiaI Intelligence Tools

IJET permits the use of artificial intelligence (AI) tools as supportive instruments for writing and editing, such as for grammatical refinement or linguistic enhancement, provided that such application does not supersede the author's substantive intellectual contribution. Any instances of undisclosed or inappropriate AI utilization will be addressed according to the journal's established ethical guidelines, potentially leading to manuscript rejection, retraction of published work, or the imposition of author sanctions. To uphold rigorous academic integrity, editors and reviewers will receive regular training on identifying AI-generated content. Authors are required to include a comprehensive declaration within the research methodology section of their manuscript, detailing all AI tools employed during the writing, editing, or research phases. This declaration must explicitly name the specific AI tool(s) used (e.g., ChatGPT, Grammarly), clarify the purpose of their application (e.g., grammatical correction, data analysis, ideation), and specify the extent of AI's contribution to the submitted work. Furthermore, authors must submit a statement affirming that the manuscript represents their original intellectual endeavor and that AI tools did not independently generate any portion of the content without human oversight and critical intervention. The use of AI to generate significant portions of the manuscript or entire sections without substantial human intellectual input is strictly prohibited. The interpretation and analysis of data, as well as the application of critical thinking, must remain the sole responsibility of the author(s) and cannot be delegated to AI. Reviewers reserve the right to request detailed methodological descriptions and transparent explanations of data collection and analytical procedures. All submissions must be accompanied by meticulous citations of all referenced sources. Misrepresentation or non-disclosure of AI tool usage will result in immediate rejection, retraction of published work, or other disciplinary actions deemed appropriate by the journal.

L. Open Access Policy

IJET (Indonesian Journal of English Teaching) provides immediate open access to all its content based on the principle that making research freely available to the public fosters a greater global exchange of knowledge.

All articles are accessible free of charge to users and their institutions. Users are permitted to:

Read and download articles
Copy and distribute for personal and non-commercial use
Print copies for personal reference
Search and link to the full texts

These actions may be done without requesting prior permission from the publisher or authors. This policy aligns with the Budapest Open Access Initiative (BOAI) definition of open access.

Archiving Policy

IJET utilizes the LOCKSS (Lots of Copies Keep Stuff Safe) system to ensure a secure and permanent archive through participating libraries. This allows libraries to create long-term archives of the journal for the purposes of preservation and restoration.

Article Processing Charges (APC)

In accordance with Rector’s Decree No. 28 of 2023 (link to decree), starting July 2023, authors will be charged an Article Processing Charge (APC) of:

Rp 700,000.00 per accepted article.

Payment must be made after receiving the Conditional Letter of Acceptance (LoA) from the editorial team.

Payment Confirmation

Authors are required to confirm their payment by completing the following form:
Payment Confirmation Form

Payment Deadline

Payment must be completed within 14 (fourteen) calendar days of receiving the LoA.

M. Copyright and License

Authors who publish with this journal agree to the following terms:

Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution-ShareAlike License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
Authors are permitted and encouraged to post their work online (e.g., in institutional repositories, pre-prints sites, or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work.

Editorial Policy and Ethics

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